Grant Writer and Donor Specialist

The Grant Writer and Donor Specialist is responsible for taking leadership on several department initiatives, including: research and completion of new business proposals (grants, RFPs, ITNs); donor relations and development; fundraising research and market trends; sponsor recruitment and direct fundraising support of large semi-annual events; and other administrative tasks and functions related to the Marketing and Business Development department of Directions for Living.  This position requires a high level of independent judgment in reviewing and evaluating possible sources of funds. There is a high level of responsibility for meeting communicated goals which directly impact the financial status of the business. This position exercises discretion in decision making on a daily basis to select, prepare and coordinate the grants and donor process. It is the responsibility of this position to analyze the options, determine the cost/benefit ratio and oversee and facilitate partner or civic-sponsored fundraising events. This position requires minimal supervision.

PRIMARY RESPONSIBILITIES:

1. Research, writing, and submitting new business proposals (grants, ITNs, RFPs), individually or when working with partners
2. Tracking all monetary and in-kind donations
3. Donor acknowledgement on a bi-weekly basis
4. Recruiting donations and establishing drives/events/programs with individuals, corporations, civic partners, churches, and other
5. Managing pickup/drop off and all logistics related to monetary and in-kind donations
6. Facilitate tours and presentations with potential donors
7. Research of industry fundraising trends
8. Complete Letters of Support and support documents for partner organizations
9. Support large fundraising events through recruiting sponsors and managing direct fundraising support
10. Other tasks and functions related to Marketing and Business Development department of Directions for Living.

In addition to the departmental tasks listed above which the position will be continuously responsible for, this position will be expected to take creative leadership and initiative  and full responsibility in executing the following, upon review with the Senior Director of Marketing and Business Development:

11. Must have a minimum of 2 new business proposals submitted per month
12. Responsible for 8 donor outreach initiatives per month (recruitment of individual donors, partner meetings with churches or civic organizations, corporate partners)
13. 1 partner/civic-sponsored fundraising event per month.

ESSENTIAL FUNCTIONS

14. Research, coordinate, and write new business proposals and reports to corporate, foundation, and government funders; at least TWO PER MONTH. Review and update current or renewable grants/contracts to maintain compliance and ensure continued funding, with guidance of Director of Marketing and Business Development.
15. Facilitate donor outreach initiatives, including individual donors, church or civic fundraising events or direct donations, and corporate partnerships at least EIGHT PER MONTH
16. Facilitate partner or civic-sponsored fundraising events (i.e. food drives, donation drives, workout-for-a-cause, restaurant charity nights, etc. using partners' existing resources) at least ONE PER MONTH
17. Assist in the planning of large semi-annual fundraising and training events coordinated by the Director of Marketing and Business Development and/or Supervisor of Communications and Special Events, including leadership on certain tasks or elements (sponsor recruitment, management of individual fundraising elements)
18. Work with Senior Director of Marketing and Business Development to meet agency revenue goals and manage budgets through capital campaign, grants and contracts, and fund-raising initiatives
19. Communicate timely and creative thank you and acknowledgement letters to donors
20. Recruit and strengthen the Directions for Living donor base while collecting, coordinating, and tracking donations (individuals, foundations, corporations) and building relationships with current and prospective funders/supporters, especially individual donors.
21. Assist in the maintenance of donor-tracking software (data-entry, gift processing).
22. Assist with all Development-related administrative tasks as needed
23. Schedule and assist in facilitating tours of all Directions for Living facilities.
24. Attend scheduled departmental meetings to ensure strategic goals are being met and priorities are aligned.
25. Assist with media/marketing in-kind donations, including donated ad space/media exposure, collaboration with fellow businesses/brands, and/or broad exposure as the main goals.
26. Attend community events, development workshops, job and health fairs, etc. on behalf of Directions for Living.

SECONDARY RESPONSIBILITIES:

Monitor trends in the development industry

Serve as a public representative of the organization, including cultivating relationships with community members, prospective     volunteers and supporters in order to build awareness of and commitment to Directions'

Attend all job-related meetings, as appropriate.

Visit or work at sites outside the office as needed or required for service provisions and provide own safe transportation to such locations.

Perform other job-related duties as required and assigned

Perform other job-related duties as required and assigned

ACCESS TO PROTECTED HEALTH INFORMATION:

Will be knowledgeable in and practice all   policies and procedures related to privacy and security practices cited in the Health Insurance Portability and Privacy Act (HIPPA) applicable to my program and position.

EDUCATION EXPERIENCE/REQUIREMENTS:

Master's degree in Fundraising, Marketing, Communications, Sales, Public Relations or English Relations or other closely related field or a Bachelor's degree in any of the identified fields with a minimum of seven years' experience.

KEY PERFORMANCE STANDARDS

The employee will comply with or maintain:

1. All Organization policies and procedures especially those dealing with confidentiality according to state laws, professional and contractual standards, and HIPAA regulations
2. A high level of accuracy with data processing
3. Positive relationships with all employees and clients.
4. A professional attitude at all times
5. A work ethic that insures effective and consistent completion of tasks
6. Answer telephones promptly and in an appropriate manner using tact and courtesy. Apply knowledge of the Organization's programs and resources in taking messages and giving information. This will involve routing emergency calls to the proper personnel, quickly and efficiently.
7. Must not present a direct threat to the safety or health of self or others.
8. Remain current on training and documentation requirements.. Promote a culture of continuous quality improvement.
9. Supports and adheres to the five client promises.

SAFETY EQUIPMENT / PROCEDURES

Employee is required to:

1. Maintain the safety of self and others at all times
2. Complete all mandatory Health, Safety and Emergency Preparedness Trainings
3. Wear seat belts while driving on organization business, and follow all corporate safety policies and procedures.

BASIC STANDARDS OF PERFORMANCE:

1. Arrives to work on time, uses sick and annual leave according to established policies, completes paperwork and projects within deadlines.
2. Exhibits willingness to assist colleagues, assumes additional responsibilities willingly, works varying hours to meet client accessibility and recommends program changes and improvements.
3. Maintains an overall work attitude of cooperation and professionalism in all interactions with agency staff and community professionals.  Communicates and interacts appropriately with colleagues.  Follows through with paperwork to ensure smooth operations with Agency and CBC.
4. Conducts self in a professional manner with colleagues, peers, and clients. Demonstrates professional behavior toward clients consistent to the enhancement of the client's dignity and well-being.  Upholds established policies and professional standards of conduct.
5. Attendance and punctuality are prerequisites of satisfactory performance.
6. There will be compliance with all company policies and procedures.
7. Obtain familiarity with company mission and adherence to the company's philosophy of continuity of quality care.
8. There will be satisfactory completion of primary and secondary duties and responsibilities of the position as required by management and supervision.
9. Meet the minimum requirement and demands of the position, including funding goals and objectives.

SPECIAL KNOWLEDGE AND SKILLS:

Familiarity with Requests for Proposals, Invitations to Negotiate, and other bid-for-contract proposals

Familiarity with regional, state, and federal grants and foundations.

Minimum of 1-2 years' experience in fundraising, public relations/marketing and/or grant writing preferred

3-5 years of grant writing experience required

1-2 years in not-for-profit development or fundraising preferred

Knowledge of community mental health, social services, child welfare/safety, or other not-for-profit agencies, is preferred

Experience in creative writing and planning special events

PHYSICAL DEMANDS/WORK ENVIRONMENT/OTHERS:

To sit for long periods of time often while performing data entry.

To manipulate charts weighing 3 pounds from horizontal and vertical filings systems, lift them vertically to arm's length and to bend to lowest filing cabinets and drawers for filing purposes.

To view computer screens for long periods of time

To monitor and prioritize several concurrent activities.

To perform various duties via telephone conversations.

To use analytical skills when making decisions.

To adapt quickly to change.

To stay calm and follow procedures in a crisis.

Effectively and consistently follow through on all assignments.

OFFICE MACHINES & EQUIPMENT USED

1. Multi-line Telephone System
2. Must be computer literate with proficiency in Microsoft Office, windows, word and excel
3. Copier, Printers, and Fax
4. Vertical and Horizontal Filing Systems (Alpha and/or numeric)
5. Electronic health record and desktop computer

WORKING CONDITIONS

1. Requires a flexible schedule including flexible hours if needed, but must be punctual once work hours have been assigned.
2. Is subject to air-conditioning and fluorescent lighting on a daily basis.
3. Requires ability to function effectively in a smoke-free workplace.
4. May be dealing with potentially dangerous situations/consumers.
5. May be exposed to contagious conditions and communicable diseases, including but not limited to AIDS/HIV, staph, hepatitis, rubella, tuberculosis, cytomegalovirus, blood-borne pathogens, lice and scabies.
6. Works in a shared office area.

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