Directions for Living
  • 14-Dec-2018 to 31-Dec-2018 (EST)
  • Clearwater
  • Clearwater, FL, USA
  • Full Time

 

POSITION SUMMARY:

 

This position will have primary responsibility for planning, implementing, and assisting with the management of all financial related activities of the agency, including budgeting, general ledger, accounts payable and receivables, grant management and reporting, cash-flow analysis, banking, audit, and other essential functions. This position involves the performance and coordination of advanced and technically complex accounting work often requiring independent judgment, for a moderate size financial and business operation.  Work is performed in accordance with generally accepted accounting principles, policies and procedures of the Organization, and oral and written instructions from Managers and Directors, and other laws and regulations. A professional work ethic and high levels of quality in accuracy and customer service are expected at all times.

PRIMARY RESPONSIBILITIES:

 

  1. Management and coordination of all fiscal reporting activities including reports to funding agencies, and development and monitoring of organizational and contract/grant budgets.
  1. Reviews financial history, various regulations and external resources to recommend approaches in resolving accounting problems or the appropriate application of procedures or reporting.
  2. Participates in the preparation and analysis of financial statement and reports.
  1. Calculates, analyzes, and verifies budget allocations on a line item basis.
  2. Assists with completion of financial reports to analyze agency's cost and revenue streams
  3. Prepares analysis of program support cost, advises, and consults with program Directors about budget and financial issues.
  4. Assists with preparation of the annual operating budget including cash flow projections and reporting
  5. Advise and support Directors with budgets, grant oversight and financial reporting
  6. Identify and suggest changes as needed to strengthen the agency's policies, business processes and systems for effective financial management
  7. Ensure agency's financial interests are protected through compliance with GAAP, contract review, negotiation, cost monitoring and compliance.
  8. Develops spreadsheets in the completion of financial analysis and reporting.
  9. Prepares monthly unit and census reports for programs.
  10. Participates in Profit and Loss reporting of each program..
  11. Participates in fiscal feasibility analysis of new or proposed programs and projects.
  12. During program financial reviews, participates, and may articulate fiscal strategies and desired outcomes.
  13. Assists with creating budgets and budget narratives for the Request for Proposal (RFP) process.
  14. Develops profit and loss reporting for each program.
  15. Assist the Director of Finance as directed in the preparation and processing of Journal entries into the general ledger system, financial statements, various schedules including account reconciliations, fixed asset and depreciation updates, and maintain documentation to meet annual audit needs.
  16. Internal Audits to ensure regulatory compliance and operational efficiency
  17. Grant proposals and narratives
  18. Maintain staffing controls.

 

Administrative/Individual and Team Effectiveness

  1. Accept feedback and constructive criticism in a positive manner and demonstrate performance improvement through application of supervisory direction and feedback.

 

Quality Assurance Measures

  1. Develop and maintain excellent customer service standards, upholding the five promises to all clients served.
  2. Meet weekly, bi-weekly, monthly and annual deadlines as evidenced by timely reporting.
  3. Strive for continuous quality improvement in all areas.

 

 

 

SECONDARY RESPONSIBILITIES:

  1. Prepare checks for support funds.
  2. Other duties as assigned.

 

ACCESS TO PROTECTED HEALTH INFORMATION:

 

Will be knowledgeable in and practice all   policies and procedures related to privacy and security practices cited in the Health Insurance Portability and Privacy Act (HIPPA) applicable to my program and position.

 

EDUCATION EXPERIENCE/REQUIREMENTS:

  1. Graduation from an accredited four year college or university with a degree in accounting.
  2. Three years of progressively responsible accounting experience or equivalent work experience.
  3. Experience in non-profit fund accounting environment, with direct working knowledge of State of Florida grant processes and reporting required.
  4. Experience in accrual basis accounting system.
  5. Knowledge of multiple revenue allocation and line item expense allocation across multiple cost centers.

 

KEY PERFORMANCE STANDARDS

The employee will comply with or maintain:

  1. All Organization policies and procedures especially those dealing with confidentiality according to state   laws, professional and contractual standards, and HIPAA regulations
  2. A high level of accuracy with data processing
  3. Positive relationships with all employees and clients.
  4. A professional attitude at all times
  5. A work ethic that insures effective and consistent completion of tasks
  6. Answer telephones promptly and in an appropriate manner using tact and courtesy. Apply knowledge of the Organization's programs and resources in taking messages and giving information. This will involve routing emergency calls to the proper personnel, quickly and efficiently.
  7. Must not present a direct threat to the safety or health of self or others.
  8. Remain current on training and documentation requirements.. Promote a culture of continuous quality improvement.
  9. Supports and adheres to the five client promises.

 

 

SAFETY EQUIPMENT / PROCEDURES

Employee is required to:

  1. Maintain the safety of self and others at all times
  2. Complete all mandatory Health, Safety and Emergency Preparedness Trainings
  3. Wear seat belts while driving on organization business, and follow all corporate safety policies and procedures.

 

BASIC STANDARDS OF PERFORMANCE:

 

  1. Arrives to work on time, uses sick and annual leave according to established policies, completes paperwork and projects within deadlines.
  2. Flexibility/Initiative. Exhibits willingness to assist colleagues, assumes additional responsibilities willingly, works varying hours to meet client accessibility and recommends program changes and improvements.
  3. Maintains an overall work attitude of cooperation and professionalism in all interactions with agency staff and community professionals.  Communicates and interacts appropriately with colleagues.  Follows through with paperwork to ensure smooth operations with Agency and CBC.
  4. Conducts self in a professional manner with colleagues, peers, and clients.  Demonstrates professional behavior toward clients consistent to the enhancement of the client's dignity and well-being.  Upholds established policies and professional standards of conduct.
  5. Attendance and punctuality are prerequisites of satisfactory performance.
  6. There will be compliance with all company policies and procedures.
  7. Obtain familiarity with company mission and adherence to the company's philosophy of continuity of quality care.
  8. There will be satisfactory completion of primary and secondary duties and responsibilities of the position as required by

management and supervision.

  1. Meet the minimum requirement and demands of the position, including funding goals and objectives.

 

SPECIAL KNOWLEDGE AND SKILLS:

  1. Requires excellent communication skills and the ability to relate well to all types of people.
  2. Requires excellent organizational and time management skills.
  3. Requires proficiency in word processing, spreadsheets, and data entry.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT/OTHERS:

Requires ability to sit and use desktop equipment for long periods of time.

 

OFFICE MACHINES & EQUIPMENT USED

  1. Business Telephone System
  2. Calculator
  3. Copier, multi-function machines
  4. Personal computer network, e-mail and Internet systems via Microsoft Office, Windows, word and excel

 

WORKING CONDITIONS

  1. Requires a flexible schedule, possible evening hours and up to 12 hour days.
  2. Requires reliable transportation.
  3. Is subject to air-conditioned environment on a daily basis.
  4. May be dealing with potentially dangerous situations/consumers.
  5. Requires ability to function effectively in a smoke-free workplace.
  6. Requires stamina to keep pace in a rapidly moving and fast-paced atmosphere.
  7. May be exposed to contagious conditions and communicable diseases, including but not limited to AIDS/HIV, staph, hepatitis, rubella, tuberculosis, cytomegalovirus, blood borne pathogens, lice, and scabies.



EOE/ADA/DFW/SMOKE FREE CAMPUS

Directions for Living
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